Vehicles: Shipping Guidelines

IMPORTANT: You must Book your shipment prior to delivery of your vehicle to Dole Ocean Cargo Express. Please contact our Customer Service Department at 1 (800) 522-3653 to request a Booking Number or to obtain a Rate Quote.

Forms and Documents

Vehicle Declaration Form
Vehicle Export Power of Attorney\Export Authorization
Letter of Intent
Hold Harmless Waiver for Non-Operable Vehicles

Vehicle Declaration Form -Required- Form must be filled out completely for all vehicles being shipped.

Vehicle Export Power of Attorney\Export Authorization -Required- In order for Dole Ocean Cargo Express to submit & clear Customs on your behalf, an original notarized copy of this form must be completed and signed by the vehicle owner(s).

Driver’s License or Passport -Required- A valid copy of the vehicle owner’s driver’s license or passport.

Original Title or Original MSO (Manufacturer Statement of Origin) -Required– plus 2 copies (front & back) If purchased, the Purchaser’s name must appear on the Title/ MSO.

Letter of Intent -Required by Port Everglades Customs- must be submitted with every vehicle title.

A Hold Harmless Waiver for Non-Operable Vehicles must be signed if your vehicle is classified as a “non-operable” vehicle. (Please refer to definitions under the “Prepare your Vehicle” section below)

If a Lien Holder is recorded on the Title, then a notarized letter from the Lien Holder on their company letterhead is required, authorizing export, and certified copies of the title must be certified and notarized in the state where the vehicle is titled. Copies must be certified and notarized on both the front & back of the document. Three (3) sets are required.

If the vehicle belongs to a Company, the person signing the Vehicle Export Power of Attorney must also provide a letter on company letterhead, stating that they are an officer of the company and are authorized to sign the Power of Attorney.

Vehicle Dock Receipt, which will be provided to you when you drop off your vehicle during working hours, must be completed to include full name of Shipper (sender) and Consignee (receiver), addresses, and phone numbers. Private individuals must provide us their Social Security number. If the vehicle is being shipped on behalf of a company we must have the company’s Employer Identification Number (EIN). All pertinent information about the vehicle must be completed as well (ex: last 8 digits of Vehicle Identification Number (VIN), make/model, year, color, number of doors, transmission, and value.

Prepare Your Vehicle

Federal regulations(CFR 176.905[d]), require that there is less than ¼ tank of fuel. Propane tanks must be empty.

Remove all loose items and personal effects from the vehicle, including the trunk. If you wish to ship personal effects, Please call a freight forwarder or consolidator.

Anti-theft Alarm Systems - If you leave the car alarm system in your vehicle, make sure that the system is disengaged prior to delivery to Dole.

A set of keys for the ignition, trunk door, gas tank, and any other locking compartment. U.S. Customs inspects all compartments of your vehicle and will place a Customs Hold on any vehicle without a key to a locked compartment.

Important: Vehicles must be in a safe, drivable condition, capable of normal operation on public streets or highways when tendered for shipment to be considered an “operable vehicle”. Non-operable vehicles that have been accepted for shipment will be loaded into a container with the use of a forklift, and a Hold Harmless Waiver for Non-Operable Vehicles must be signed before the vehicle is loaded.

Note: Dole Ocean Cargo Express will consider the vehicle non-operable**, if the following conditions exist: